Club Constitution

CONSTITUTION OF LITTLE BADDOW CRICKET CLUB 

N NAME

1.         The Club shall be known as the Little Baddow Cricket Club

 

A AIMS

2.         (a) To encourage the playing of the game of cricket through the provision of practice and playing facilities, coaching and fixtures for all playing members.

 

(b) To afford all members such benefits and privileges as it may be possible to arrange.

 

(c) To ensure all members, playing and non-playing, conform to the Laws of the game and Codes of Conduct.

 

(d) To encourage members of all categories to participate in the life of the Club through playing, social and fund-raising activities and general management.  

 

     MEMBERSHIP

3.         (a) Membership shall be open to all. The Club shall adopt and implement the ECB Cricket Equity Policy and any future versions of that policy.

(b) Every candidate for admission as a member shall complete a membership application form. The Management Committee shall determine admittance to all categories of membership and may refuse admission to membership but only for good reason, such as character or conduct likely to bring the Club or cricket into disrepute. A candidate not admitted shall have the right to submit written representations to the subsequent Management Committee meeting, of which 14 days notice to the applicant will be provided.

 

          (c) Persons aged 18 or over may be elected as Full members or           as Social members.

 

          (d) Persons under the age of 18 may be elected as Junior           members or as Full members. Members aged 16 or over may hold office and exercise the power of voting; those aged under 16 have no such rights. Junior members and Full Members under the age of 18 shall not be permitted to purchase or  consume intoxicating liquor upon the premises of the Club.

 

          (e) All Full members shall automatically be members of the Little           Baddow Sports Club (LBSC) and shall also be bound by its           Constitution, rules and Codes of Conduct.

 

    MANAGEMENT 

4.         The transaction of the business of the Club shall be vested in a Management Committee elected at the Annual General Meeting which, in addition to the powers of authority of this Constitution, may exercise all powers and authority and undertake all acts in the furtherance of the aims for which the club is established.

 

     MANAGEMENT

C   COMMITTEE

5.         (a) The Management Committee shall have a minimum of six and a maximum of twelve members, at least one of whom must be a qualified Club Welfare Officer, consisting of:

§  Chairman

§  Secretary

§  Treasurer

§  All senior team Captains (or in their absence the Vice-Captain)

§  Fixture Secretary

§  Colts Manager

§  Social Secretary

§  At least one other playing member, who may also be a Vice Captain

 

            (b) The Management Committee shall appoint two of its             members to represent the Club on the committee of the LBSC.

 

            (c) The Management Committee shall appoint the President,              Vice Presidents and Honorary Vice Presidents of the Club. The             President shall hold office until death or resignation, unless             removed from office by a resolution at a General Meeting of the             Club.

 

            (d) The Management Committee shall appoint a Bar Manager. If        the appointee is not a member of the Management Committee,  then he or she shall be co-opted to the Management Committee  in accordance with clause 8 and will report regularly on progress.     

 

            (e) The quorum at all committee meetings shall be not less than          six people.

           

    GENERAL MEETINGS

6.         (a) The Annual General Meeting (AGM) of the Club shall be held following the season and by 31 December at the latest. At least 28 days notice of the AGM shall be given in writing to all club members accompanied by the Agenda and Papers signifying the business to be transacted which shall include:

 

§  Confirmation of the minutes of the previous AGM and any business arising there from.

§  Chairman’s annual report.

§  Audited Statement of Accounts and Treasurer’s report.

§  Annual subscriptions.

§  Notified amendments to the Constitution.

§  Election of Auditor.

§  Election of Officers (as identified in clause 5a) and adult team Vice-Captains. At the AGM all members of the Management Committee shall retire but shall be eligible for re-election. Any two members may propose any other candidate or candidates. All nominations can only be made in writing to the Secretary at least 21 days before the date of the meeting so that they may be notified in writing to all members at least 14 days before the date of the meeting. If no nominations for a position are made in advance, then nominations for that position will be accepted at the meeting.

§  Other business duly notified to the Secretary at least 14 days before the date of the meeting.

 

 

            (b) By simple majority of the Management Committee, or on a             requisition signed by at least 10 Full members of the Club, a Special General Meeting (SGM) shall be convened by the Secretary, giving at least 14 days notice in writing to all club members specifying the business to be transacted.

 

            (c) The quorum at each AGM or SGM shall be 12 full members,          except as provided in clause 25(b).

 

S  SUB COMMITTEES

7.         Sub committees shall be established as deemed appropriate by the Management Committee, or by vote at an AGM or SGM. Such sub committees shall minute their proceedings, periodically report to the Management Committee and shall conduct their business in accordance with the directives of the Management Committee.

 

C  CO-OPTION

8.         Power to co-opt as deemed appropriate shall be vested in the Management Committee and all sub committees of the Club but such co-opted members shall not be entitled to vote. Co-opted members may be non-Club members.

 

C  CHAIR & VOTING

9.         (a) At all meetings of the Club including Annual and Special General Meetings the Chairman, or in his absence a Full member selected by the meeting, shall take the chair. Each Full member present entitled to vote, including the Chairman of the meeting, shall have one vote upon every motion.

 

(b) In the event of an equal vote the Chairman of the meeting shall have a second or casting vote. Voting at all meetings shall be by a show of hands except where the Management Committee or Chairman of the meeting decides voting shall be by secret ballot.

 

(c) At all meetings, except as provided in clause 25(b), decisions shall be made by a simple majority.

 

S  SECRETARY

10.      The Secretary shall be responsible for all correspondence, the Notice, Agenda and Minutes of Annual, Special and Management Committee meetings. Minutes of the aforementioned meetings shall be presented for confirmation at the following meeting. The Secretary shall also be responsible for maintaining a list of members in all categories.

 

 

 

T  TREASURER

11.      The Treasurer shall be responsible for all financial matters including receipt of monies, payments, banking and the production of an audited Statement of Account and Annual Report. The Treasurer shall also be responsible for producing an update of the financial position as required by the Management Committee and shall ensure that the appropriate insurance policies are in place.

 

F   FINANCIAL YEAR

12.      The Club’s financial year shall be from 1 November to 31 October.

 

 

A   AUDITOR

13.      The Auditor for the ensuing year shall be appointed at the AGM.

 

S  SUBSCRIPTIONS

14.      (a) All subscriptions shall be due on the first day of May each year, or 30 days after election as a new member, whichever is the later.

 

(b) A bona fide member of the Club shall be deemed as such upon payment of the appropriate subscriptions by the date stipulated, or by recorded decision of the Management Committee.

 

(c) If after a reminder has been given a subscription has not been paid within 30 days of the reminder the defaulter shall cease to be a member of the Club. The defaulter may, at the discretion of the Management Committee, be re-admitted to membership on payment of all arrears without payment of any further entrance fee.

 

      MONIES

15.      Any member authorised to collect monies for or on behalf of the Club shall pay such monies to the Treasurer or into the Club’s bank account within 28 days of such collection or within 28 days following a specific event.

 

E    ELIGIBILITY

16.      No person shall be eligible to take part in the business of the Club unless the appropriate subscription has been paid or the membership agreed by the Management Committee. No person shall be eligible for selection for any club team unless their subscription has been paid by the last day of May.

 

S   SUSPENSION

17.      The Management Committee shall have power to suspend or exclude any member, in any category, for contravention of the Constitution, documented byelaws, rules, regulations or Code of Conduct, of the Club or of the LBSC. 

 

A   APPEAL

18.      (a) Any member suspended or excluded by the Management Committee (or a delegated sub committee) shall have the right to attend an appeal hearing, to be represented by another club member and to produce witnesses in support of their appeal. Such appeal hearing must be held within one month of the date of suspension or exclusion and the appellant shall cease to use the premises or take part in the business of the Club until the appeal hearing has taken place.

 

(b) The Appeal Board shall consist of three people nominated by the Management Committee. The Appeal Board shall include the Club President and may include non-members of the Club.

 

(c) The decision of the Appeal Board shall be final and binding on all parties.

 

P   PURCHASE OF     T    INTOXICATING
      LIQUOR

19.      The Management Committee is responsible for obtaining the liquor licence ensuring that its supply is properly managed and for setting the charges for the supply of intoxicating liquor and refreshments from the bar.

 

P  PERMITTED HOURS

20.      The permitted hours of the supply of intoxicating liquor shall be as follows:

§  Mondays to Saturdays        11am to 11pm each day

§  Sundays, Christmas Day

                        and Good Friday                  11am to 10pm

 

 

P  PAYMENT
     TO  MEMBERS

21.      No member shall, except for professional services rendered at the request of the Management Committee, receive any commission, profit or emoluments from the funds or transactions of the Club.

 

V  VISITORS

22.      Every member shall be allowed to introduce visitors subject to such rules regulations or byelaws as shall be made from time to time by the Management Committee or by LBSC and visitors shall be the guest of and be accompanied by the member introducing them and shall sign the visitors’ book immediately upon entering the premises. Intoxicating liquor may be supplied to visitors by or on behalf of the Club for consumption on the premises but not elsewhere, providing that such visitors are aged 18 or over.

 

S  STRANGERS

23.      There may be admitted to the premises persons other than members or their guests provided that such persons shall be members of visiting cricket teams or accompanying such teams. Intoxicating liquor may be supplied to such persons by or on behalf of the Club for consumption on the premises but not elsewhere, providing that such persons are aged 18 or over.

 

G  GAMBLING

24.      The premises shall not be used for gambling or playing any game of chance and the Management Committee shall have power to prohibit any games, the playing of which would in their opinion be injurious to the interests of the Club or of LBSC.

 

D  DISSOLUTION

25.      (a) If at any Annual or Special General Meeting a resolution for the dissolution of the Club is passed by a majority of the members present, a further Special General Meeting will be convened not less than one month thereafter.

 

(b) The resolution for dissolution must be passed by a majority of two-thirds of the members voting at that further Special Meeting. The quorum for that Special Meeting will be not less than one half of the Full members of the Club.

 

(c) The Committee shall then at such future date as shall be specified in the resolution proceed to realise the assets of the Club. After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members of the Club, but shall be given or transferred to the local County Board or any other voluntary cricket organisation in the area having objects similar to those of the Club.

 

(d) Upon the completion of such distribution the Club shall be dissolved.

 

 

R  RULES &
&  REGULATIONS

26.      (a) The Management Committee shall from time to time make, repeal and amend all such byelaws, rules and regulations as they shall think expedient for the well-being of the Club, providing that such byelaws, rules and regulations are not inconsistent with the Constitution of the Club or with the Constitution, byelaws, rules and regulations of the LBSC.

 

(b) All such byelaws, rules and regulations shall be binding upon the members until repealed by the Management Committee or set aside by a resolution of a General Meeting of the Club.

 

A  AMENDMENT TO C         CONSTITUTION

27.      Amendments to this Constitution shall only be made at an Annual or Special General Meeting with the specified notice in writing of the meeting together with the proposed amendments.

 

 

C   CHILD WELFARE

P     POLICY

28.      The Club shall ensure a duty of care to all members of the Club by adopting and implementing the “ECB Safe Hands, Welfare of Young People in Cricket” policy, and any future versions of the policy.